Built for printing, photocopy and cyber services in Kenya

POS system for Printing, photocopy and cyber services in Kenya

Printing and cyber businesses sell many small services together with paper, stationery and accessories. FortyPOS keeps service prices, product stock, customer quotations, operating expenses and daily performance in one place.

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KES 240 plans from / monthWeb + mobile accessKenyan support

Printing, Photocopy and Cyber Services in Kenya using FortyPOS point of sale software — One commercial record
Sales, stock, customers, staff and reports connected.

Daily business problems

Where manual records usually break down

Many low-value services are difficult to total and record consistently during busy periods.
Paper, ink, stationery and accessories can leave stock without being connected to sales.
Corporate and school jobs may require quotations and balances rather than immediate payment.

Relevant capabilities

The FortyPOS tools that fit this trade

The platform is configured around the products, services, units, prices, users and reports this business actually needs.

Products and services together

Sell non-stock services alongside physical products without forcing every item to affect inventory.

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Live inventory control

Stock moves with purchases, sales, returns and adjustments so the owner can review quantities and stock history.

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Quotations and invoices

Prepare a quotation before confirming the order, then maintain the customer invoice and payment history.

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Customer accounts and balances

Keep customer contacts, sales, payments, balances and statements connected to one account.

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Income and expense control

Record operating income and expenses using clear categories to support profitability reporting.

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Sales, stock and profit reports

Review daily sales, product performance, stock, purchases, expenses, balances, profit and end-of-day reports.

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Practical workflow

How the day can run in FortyPOS

Keep the process simple for staff while maintaining enough detail for the owner and manager.

01

Create the service catalogue

Set printing, photocopy, typing, design, browsing and other services.

02

Add retail products

Track paper, stationery, storage devices and accessories sold.

03

Sell or quote

Complete walk-in checkout or prepare an itemised quotation.

04

Review costs and performance

Compare service revenue, product sales, expenses and stock.

Owner visibility

Questions the records should answer

Which services generate the most revenue?

How much paper and retail stock remains?

Which quotations and balances are open?

What expenses are reducing profit?

Prepare the trial

Set up the test with accurate starting data

A useful trial should reproduce a real day in the business, not a demonstration catalogue that hides the difficult parts.

01

Catalogue and selling rules

Separate non-stock services from physical products, then confirm the price and tax treatment for each sellable item.

02

Opening stock and suppliers

Use a recent stock count and current supplier balances. Avoid importing estimated quantities that will immediately weaken the reports.

03

Customers and pricing

Prepare the regular customer accounts and decide when staff should use a quotation, immediate sale, deposit or customer balance.

04

Staff access and closing reports

Create separate staff users, assign only the required permissions and agree on the reports used to close or hand over each day.

Fit boundary

FortyPOS manages billing and business records. It does not provide print-queue control, internet-session timing, computer access control or graphic-design tools.

Common questions