Refillable and exchange products
Track the full item and returned empties for refill or exchange workflows such as gas cylinders.
Learn more
Built for gas refill and lpg outlets in Kenya
POS system for Gas refill and LPG outlets in Kenya
An LPG outlet needs to distinguish a refill from a full-cylinder sale and keep track of returned empties. FortyPOS supports refillable and exchange products so the business can record gas sizes, full stock, empty cylinders, customer sales and supplier purchases more clearly.
KES 240 plans from / monthWeb + mobile accessKenyan support
One commercial record
Sales, stock, customers, staff and reports connected.
Daily business problems
Where manual records usually break down
- A refill, a cylinder sale and an exchange are different transactions but are often recorded as one item.
- Empty cylinders can disappear when returns and exchanges are not tracked consistently.
- Different cylinder sizes, brands and refill prices create stock and pricing errors.
Relevant capabilities
The FortyPOS tools that fit this trade
The platform is configured around the products, services, units, prices, users and reports this business actually needs.
Variants, brands and models
Organise related items by size, colour, style, brand or model while keeping each sellable option clear at checkout.
Learn moreLive inventory control
Stock moves with purchases, sales, returns and adjustments so the owner can review quantities and stock history.
Learn moreCustomer accounts and balances
Keep customer contacts, sales, payments, balances and statements connected to one account.
Learn morePurchases and supplier records
Record purchases, supplier balances, payments and the stock received from each supplier.
Learn moreSales, stock and profit reports
Review daily sales, product performance, stock, purchases, expenses, balances, profit and end-of-day reports.
Learn morePractical workflow
How the day can run in FortyPOS
Keep the process simple for staff while maintaining enough detail for the owner and manager.
01
Configure cylinder products
Create sizes, brands, refill items, full cylinders and exchange rules.
02
Receive full and empty stock
Record supplier purchases and available cylinder quantities.
03
Sell, refill or exchange
Select the correct transaction and record returned empties where required.
04
Reconcile cylinders
Review full and empty balances alongside sales and stock movement.
Owner visibility
Questions the records should answer
How many full cylinders are available?
How many empties should be on hand?
Which sizes sell most frequently?
Do sales and cylinder movement reconcile?
Prepare the trial
Set up the test with accurate starting data
A useful trial should reproduce a real day in the business, not a demonstration catalogue that hides the difficult parts.
01
Catalogue and selling rules
List every cylinder size and brand, then define the refill, full-cylinder and returned-empty records before entering opening quantities.
02
Opening stock and suppliers
Use a recent stock count and current supplier balances. Avoid importing estimated quantities that will immediately weaken the reports.
03
Customers and pricing
Prepare the customer accounts that need sale history, deposits, credit balances or statements.
04
Staff access and closing reports
Create separate staff users, assign only the required permissions and agree on the reports used to close or hand over each day.
Fit boundary
FortyPOS supports refillable and exchange inventory records. It does not provide cylinder safety inspection, regulatory licensing, delivery routing or telemetry.
Common questions
Frequently asked questions
Can FortyPOS track returned empty cylinders?
Yes. Refillable and exchange products can record the full item and the returned empty item.
Can I manage different cylinder sizes?
Yes. Sizes and brands can be configured as products or variants.
Can I sell both refills and complete cylinders?
Yes. They can be configured as distinct selling items with their own prices and stock rules.
Can I see cylinder stock history?
Inventory history helps review stock movement, subject to the configured workflow.
Can I manage several gas outlets?
Yes, eligible packages support multiple branches and warehouses.
Test with real business data
Set up a few real products, services and staff roles
Use the trial to confirm that the selling units, pricing, stock and reporting workflow fit your operation before subscribing.